Privacy Notice & Policy

Privacy Notice & Policy

Privacy Notice

We’ve introduced a new privacy notice in line with new data regulations.  These include:

  • Clarity on what data we have, how we use it, why we need it and who has access to it
  • Updates to the choices you have over how we use your data
  • Details of who to contact if you have any concerns
  • You can read the full privacy notice below on this page.
  • You can choose whether to carry on receiving messages about Resorting to the Coast and its associated activities by ticking the box when you register with this Volunteer Makers website. Or you can opt out by not ticking the box.

Kind regards,

Resorting to the Coast team

 

Privacy Notice & Policy

Use of your Personal Data:

This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from you.  It applies for the duration of Resorting to the Coast (RTTC) project between present day and 31st July 2019 when the project finishes.

Resorting to the Coast employs one full time project coordinator with Essex County Council from present day until 31st July 2019.  The data protection rules will apply and your personal data will be deleted by the Resorting to the Coast staff member at Essex County Council on 31st July 2019 in accordance with requirements for keeping personal data in connection for the duration of our project.

  1. What kinds of personal information about you do we process?

    Personal information that we’ll process in connection with Resorting to the Coast, if relevant, includes:

    • Personal and contact details such as title, full name, contact details like email, address, phone number, occupation title/sector if you opt to give these to us.
    • Your date of birth, gender and/or age to monitor/evaluate our appeal and outreach to public and volunteers for RTTC to include these statistics in our final evaluation report to our funders, the Heritage Lottery fund.
    • Your nationality and religion if needed to monitor our volunteer and public participation evaluation to indicate the breadth of our appeal as a project

       

  2. What is the source of your personal information?

    We’ll collect personal information from the following sources:

  • From you directly if you provide all or any of the above information when requested or if you voluntarily sign up to our Volunteer Makers website, volunteer programme, attend our activities, or submit content and comments to our Resorting to the Coast website.

     

3.  What do we use your personal data for?

We use your personal data, including any of the personal data listed in section 1 above, for the following purposes;

  • Contacting you to let you know about activities relevant to Resorting to the Coast, but only if you have given us permission to do so.
  • Evaluating the impact and outreach of Resorting to the Coast with our volunteers and participating public audience, but only if you have voluntarily provided the information in section 1 and given us permission to do so.
  • For market research and analysis and developing statistics to assess the impact and outreach of Resorting to the Coast to improve our offering to the public and volunteers and for future funding applications.
  • To provide personalised content about Resorting to the Coast such as our blog articles, activity publicity.

     

4. What are the legal grounds for our processing of your personal information (including where we share it with other)?

  • With your consent or explicit consent for direct marketing communications from Resorting to the Coast; for publicity in partnership with, or lead by, the Heritage Lottery fund, who are our funders.  For example, the Heritage Lottery Fund reserves the right to use photographic and digital material generated by Resorting to the Coast for up to five years after 31 July 2019 under their use of the Creative Commons License.  However, the photos and digital material generated by Resorting to the Coast seeks permission from participants at the very outset. 

     

5. When do we share your personal information with other organisations?

  • We will only share your information and photos with your permission. .  For example, the Heritage Lottery Fund reserves the right to use photographic and digital material generated by Resorting to the Coast for up to five years after 31 July 2019 under their use of the Creative Commons License.  However, the photos and digital material generated by Resorting to the Coast seeks permission from participants at the very outset. 

     

6. How and when can you withdraw your consent?

Where we’re relying on your consent to process personal data, you can withdraw this at any time by contacting us using the contact details in this document or going to the Contact Us section of our website.

 

7. Is your personal information transferred outside the UK or the EEA?

We’re based in the UK, but if your photo and name is published on our websites and you are identifiable by name and image then in theory anyone across the world can see it if they choose to view the Resorting to the Coast website.  However, we have no need to share your contact details and personal information such as those listed in section 1 above and would not do so without your permission.

 

8. What should you do if your personal information changes?

  • You should tell us so that we can update our records for the duration of our project, Resorting to the Coast.

     

9. Do you have to provide your personal information to us?

  • We’re unable to provide you with our project information and activities if you do not provide certain information to us.  In cases where providing personal information is optional, we’ll make this clear.

     

10. For how long is your personal data retained by us?

  • For as long as we have reasonable needs related to Resorting to the Coast, such as managing our relationship with you and managing our operations. In this case it will be retained until 31 July 2019.
  • Retention periods in line with legal and regulatory requirements or guidance.

     

 11. Contact us:

info@tendringcoastalheritage.org.uk